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Atlantius, a real estate development and remodeling firm based in Scotland, partnered with OBI Services to improve the accuracy, organization, and accessibility of its property data. The company required efficient data entry, cleaning, and management processes to streamline coordination between its sales and remodeling divisions and enhance client reporting.
OBI Services provided comprehensive data entry and management support, building structured Google Sheets systems, verifying records, and ensuring real-time updates. The project, completed between January and March 2025, was valued between $10,000 and $49,999, earning a perfect 5.0 overall client satisfaction rating.
Atlantius sought to strengthen its data organization and accessibility through a streamlined, centralized system.
Key goals included:
• Managing and updating large volumes of property and sales data.
• Designing user-friendly Google Sheets templates for team and client use.
• Ensuring all records were accurate, verified, and up to date.
• Reducing manual workload for staff while maintaining data precision.
• Enhancing internal coordination and reporting efficiency.
Before partnering with OBI Services, Atlantius faced several data-related challenges:
• Disorganized property data spread across multiple sources.
• Manual data entry errors slowing down operations.
• Difficulty maintaining up-to-date listings and renovation details.
• Inefficient communication between sales, remodeling, and client service teams.
The company needed a reliable outsourcing partner capable of maintaining accuracy, scalability, and timeliness in managing critical property data.
OBI Services implemented a customized data entry and management framework designed for real estate workflows. The strategy focused on:
• Centralizing all property-related data into structured, easy-to-navigate Google Sheets.
• Conducting data cleaning and verification to remove inconsistencies.
• Creating custom templates and report formats for sales, remodeling, and listings.
• Establishing regular update cycles to ensure current and accurate data at all times.
A dedicated OBI Services data management specialist was assigned to oversee the project. Core responsibilities included:
• Collecting, verifying, and updating detailed property and client records.
• Designing spreadsheet templates that simplified collaboration and reporting.
• Maintaining weekly updates and progress summaries for full transparency.
• Coordinating with Atlantius via email, messaging apps, and in-person meetings to review changes and confirm priorities.
The team consistently met deadlines, adapted quickly to last-minute adjustments, and ensured error-free, well-organized deliverables.
The collaboration produced measurable operational improvements and strengthened data reliability across the organization.
Key Results:
• Faster Data Access: Centralized, updated spreadsheets provided instant access to reliable property data.
• Improved Coordination: Enhanced collaboration between sales, design, and remodeling teams.
• Increased Efficiency: Streamlined workflows reduced manual data work and reporting delays.
• Enhanced Client Communication: Up-to-date data made information sharing with clients and partners seamless.
The client highlighted OBI Services’ attention to detail, responsiveness, and reliability, noting that the team handled the project “as if the data were their own.”
In the real estate industry, accurate and timely data directly influences client trust, decision-making, and overall business efficiency. Managing property records manually can lead to delays, errors, and lost opportunities.
By partnering with OBI Services, Atlantius achieved a highly accurate, organized, and scalable data system that supports faster communication, better insights, and improved productivity. This collaboration demonstrates how data management outsourcing can empower real estate agencies to focus on growth while maintaining precision and professionalism.